Prepare your Master’s or PhD application
KIA document submission process for students interested in Japan’s national and public universities. Submit the requested documents for each stage together in one email. University-specific requirements will be confirmed during guidance.
Koyama.ia.edu@gmail.com
Email subject
- Application for Master’s Admission – [Your Name]
- Application for PhD Admission – [Your Name]
Stage 1 — Initial document screening
- Resume — MS Word
- NID or passport — PDF
- Bachelor degree certificate and academic transcripts — PDF (recommended for Master’s and PhD applicants)
- Master’s degree certificate and academic transcripts — PDF (PhD applicants)
- Provisional certificate, where applicable; arrange the original certificate promptly
After reviewing the initial documents, KIA will confirm the next steps.
Stage 2 — Complete documents after KIA confirmation
- Resume — MS Word
- NID — PDF
- Passport — PDF
- SSC certificate and marksheet — PDF
- HSC certificate and marksheet — PDF
- Bachelor degree certificate and marksheet — PDF
- Master’s degree certificate and marksheet — PDF (PhD applicants)
- Provisional certificate, where applicable
- Medium of Instruction (MOI), Bachelor — PDF
- MOI, Master’s — PDF (PhD applicants)
- Bachelor thesis / project paper — PDF
- Master’s thesis / project paper — PDF (PhD applicants)
- Publications, if available — PDF
- Passport-size photograph — JPEG / PNG
- Bachelor supervisor recommendation letter — PDF
- Master’s supervisor recommendation letter — PDF (PhD applicants)
- Japanese-language certificate, such as JLPT / NAT, optional — PDF
Stage 3 — Sponsor documents when processing begins
- Sponsor’s NID — PDF
- Evidence of income: employees — Employment Certificate + TIN; business owners — Trade License + TIN, PDF
- Bank statement (current account) — PDF
Submission tips
Send each stage’s complete set in one email. Use clear scans in the formats listed. A provisional certificate supports the initial submission; provide the original promptly. Submit sponsor documents when processing begins. Complete, readable documents help your application move smoothly.
Submit your documents by email
For general questions, contact KIA ↗